“It’s only a 5-minute job”. A sentence many have heard time and time again from either a client, or even internally from a colleague. The one sentence you dread to hear. But how long really does it take to complete a certain task or project? It’s sometimes hard to explain how long something can take, especially when it’s creative or technical. It may look from the outset that it’s a simple task, but the process can be longwinded and time consuming.
I recently saw a video (which I will share later, so keep your eyes peeled) on LinkedIn that demonstrated the importance of recording your time and it made me think of how we can manage it better. Justifying time spent on tasks or projects can be a difficult. It’s imperative to record your time whether you work for a company of 5 or 5,000. Attending meetings when actions haven’t been completed can be a nightmare, especially when you end up feeling like you haven’t succeeded in what you were ‘supposed’ to have done because other priorities have taken over, but how do you justify this? Managing expectations is essential, but being able to provide a valid time line for a task is imperative so clients can understand the work involved. You must also remember, clients can come in all forms.
A client isn’t just someone who is paying the organization you’re working for. A client is also a work colleague who is relying on you for a task to be completed. What’s the solution? There is never enough time. Time is money. You’re also judged on time as an employee, or business. Delivering on time is essential if you want to gain a positive reputation, and retain your clients. Clients pay for time. If you can’t record your time accurately when billing, you’ll either get under paid, or clients may be charged more, and invoices questioned. To resolve disputes regarding time, organizations should use a time management tool to record how long a project takes. Not only this, but by recording how long certain projects take can help in projecting costs and resource for future workloads.
It can also make organisations understand where and when resource is needed, and where resource is being underutilised. You may already have a solution for recording your time, but is it something that others can view and access? OrangeHRM has something quite exciting that may help in managing time just that little bit better. If you’re interested, let us know by emailing us.