Discipline

Cases often require an independent investigator to ensure an unbiased process. OrangeHRM Discipline provides a configurable employee field that allows you to assign a specific investigator role. This ensures investigations are handled by an impartial party with dedicated, role-specific privileges.

• Ensure an unbiased process by assigning an independent investigator to each case to ensure impartiality and maintain a fair disciplinary process.
• Streamline the assignment process by quickly and easily assigning investigators directly within the software, eliminating the need for manual tracking and separate communication.
• Provide secure access with investigators granted specific, privileged access to only the cases they are assigned to, ensuring data security and accountability.

Companies need complete traceability of every disciplinary step to ensure accountability and compliance. OrangeHRM Discipline automatically logs every action taken on a case, including timestamps, the user who made the change, and the outcome, creating a comprehensive and secure audit trail that is accessible at any time.

• Gain complete traceability with every single action, from case creation to resolution, logged in a secure, immutable audit trail, providing a full history of the case.
• Ensure full accountability by seeing exactly who performed each action and when, which holds every user accountable for their role in the disciplinary process.
• Protect your organization. A robust audit trail provides indisputable evidence and a complete record of actions, which is essential for legal compliance and risk management.

OrangeHRM Discipline allows administrators to establish granular access control for every stage of the disciplinary workflow. This functionality enables admins to define user permissions at both the form level and the individual field level for each step in the process.

• Customize user experience and data security by assigning specific user roles to each step and determining whether the form or its fields are editable, read-only, or hidden for those roles.
• Ensure workflow integrity by making critical data fields read-only or hidden to prevent unauthorized changes, while allowing other roles the ability to edit necessary information.
• Enhance compliance and process consistency by tailoring the user interface and data entry requirements precisely to the responsibilities of each user role at every stage of the discipline process.

HR needs multi-step processes with clear steps for every case, such as acknowledgment, closure, or escalation. OrangeHRM Discipline allows you to configure workflows with all necessary steps, ensuring every case follows a standardized process that is both fair and accountable from start to finish.

• Create a standardized process to define a clear, step-by-step process that every case must follow, ensuring consistency and fairness across the board.
• Automate acknowledgment and escalation by setting up automated actions to ensure timely acknowledgment of a case or to escalate it to the appropriate party if deadlines are missed.
• Ensure accountability at each step by assigning specific owners to each workflow step, ensuring a clear chain of responsibility from case initiation to resolution.

Employees and other relevant parties must receive timely case updates and resolution details. With OrangeHRM Discipline, you can create and send custom email notifications using templates that automatically include employee and case-specific data, keeping everyone informed throughout the process.

• Keep everyone informed by automatically notifying employees and other relevant parties about case updates, actions, and final resolutions.
• Personalize communications by using custom email templates with specific tokens to ensure that notifications are personalized and contain accurate, case-specific information.
• Improve transparency with timely and clear notifications to help improve communication and build trust with employees throughout the disciplinary process.

Organizations frequently handle common cases such as misconduct, harassment, or policy violations. OrangeHRM Discipline provides a library of predefined, ready-to-use templates that can be customized to cover a range of disciplinary cases, ensuring consistency and efficiency.

• Handle common cases consistently using predefined templates for issues like misconduct or harassment to ensure every case is handled in a standardized manner.
• Ensure a fair process through the use of standard templates, ensuring fairness and helping align corrective actions with company policies.
• Customize to fit your needs. All predefined templates are fully customizable, allowing you to tailor them to your organization's specific rules and procedures.